How can I notify staff of a new policy when it is published?

Issue/Objective

Identify ways to let staff know a document has been published.

Environment

PolicyStat

Procedure/Resolution

There are a number of ways to notify staff of new policies when they are made active.

• Users can set up an RSS feed through Microsoft Teams or through other RSS feed readers to notify of any changes on documents.
  • Can I display policy updates in my Teams channel via RSS feed?
    • Only want notifications of revisions made to specific documents?
      • Click the Share link on a document, to get the RSS feed address for that particular document.
  • PolicyStat offers RSS feeds for the following options:
    • Active Policy
    • Recently Revised
    • Due for Review
    • User Management
    • Updated Documents
  • RSS Data Feed Of Updated (new and revised) Documents
• The email an owner, manager or administrator receives can be forwarded to users when a document is approved.  You must be subscribed under your PolicyStat notification settings to receive document approved emails.
• Send the website url from your browser for any document out to users at any time.
• The guest link (located at the bottom of a document) will not require authenticating since the url includes a token allowing guest access to view so it makes access to view easier.
• You can assign users to acknowledge a document so they are required to read and sign off under their account that they have read and understood the new document or new version.
  • How do I Assign Acknowledgments?
  • You can assign a recurring acknowledgment assignment so that each time a new revised version is approved users will be automatically emailed to read and acknowledge the new version.
  • Single-Acknowledgments-vs-Recurring-Acknowledgments
• Under the Share link, use the Email PDF Copy button located on each document to send a 30-day link to a document.
  • Email PDF Copy